{ "dataset": "new-hire", "title": "New hire reporting requirements by state", "description": "How many days an employer has to report a new hire in each state and DC, whether contractors are reported, how to report and where, as a free data download.", "url": "https://mcc-solutionsnj.com/data/new-hire", "publisher": "MCC Solutions", "license": { "name": "Creative Commons Attribution 4.0 International (CC BY 4.0)", "url": "https://creativecommons.org/licenses/by/4.0/", "attribution": "Credit \"MCC Solutions\" and link to https://mcc-solutionsnj.com/data/new-hire" }, "checked": "2026-11", "row_count": 51, "accuracy": "Facts come from official government pages as they read on the checked date. Anything not confirmed there is null and named in the row's unconfirmed list. General information, not legal or tax advice; MCC Solutions is not a law firm and we are not lawyers.", "fields": [ { "name": "jurisdiction_code", "type": "string", "meaning": "Two-letter postal code of the state or DC." }, { "name": "jurisdiction", "type": "string", "meaning": "State name (or District of Columbia)." }, { "name": "deadline_days", "type": "integer", "meaning": "Days after hire to report." }, { "name": "deadline_text", "type": "string (free text)", "meaning": "The deadline as the state states it." }, { "name": "deadline_notes", "type": "string (free text)", "meaning": "Detail on the deadline." }, { "name": "contractors", "type": "string (code)", "meaning": "Whether independent contractors must be reported." }, { "name": "contractor_notes", "type": "string (free text)", "meaning": "Detail on contractor reporting." }, { "name": "methods", "type": "array of strings", "meaning": "Accepted reporting methods." }, { "name": "reporting_name", "type": "string", "meaning": "Office that takes new hire reports." }, { "name": "reporting_url", "type": "string (URL)", "meaning": "Its new hire reporting page." }, { "name": "withholding_form.name", "type": "string", "meaning": "State withholding form for a new employee." }, { "name": "withholding_form.url", "type": "string (URL)", "meaning": "Link to that form." }, { "name": "ui_registration.agency", "type": "string", "meaning": "Agency for unemployment insurance registration." }, { "name": "ui_registration.url", "type": "string (URL)", "meaning": "Its registration page." }, { "name": "ui_registration.notes", "type": "string (free text)", "meaning": "Detail on registration." }, { "name": "posters.agency", "type": "string", "meaning": "Agency that publishes required workplace posters." }, { "name": "posters.url", "type": "string (URL)", "meaning": "Its poster page." }, { "name": "unconfirmed", "type": "array of strings", "meaning": "Fields the official sources read did not confirm for this row. Those values are null." }, { "name": "source_urls", "type": "array of strings", "meaning": "Official pages the row links (reporting page, forms, registration)." }, { "name": "source_kinds", "type": "array of strings", "meaning": "What each link in source_urls is, in the same order: \"official\" (a government page: state agency, legislature, court, county or city) or \"secondary\" (a vetted secondary source, used only where no official page could be read: Cornell LII, Justia (statute text only), FindLaw Codes, Casetext, NCSL, the Uniform Law Commission, the American Bar Association and state bar associations, legal aid networks (LawHelp.org and the state legal help sites), Nolo, the National Coalition for a Civil Right to Counsel, the National Low Income Housing Coalition, the National Center for State Courts, the Eviction Lab, the Tax Foundation, the Sales Tax Institute, the American Payroll Association, SHRM, ADP, Paychex, Bloomberg Tax, Thomson Reuters, Avalara and Sovos). A fact backed only by a secondary source is shown on the site as \" (secondary source)\"." }, { "name": "checked", "type": "date (YYYY-MM-DD)", "meaning": "When the row's sources were opened (YYYY-MM or YYYY-MM-DD). A row with no official source carries the date of the check that found none." }, { "name": "page_url", "type": "string (URL)", "meaning": "The page on mcc-solutionsnj.com that explains this row." } ], "rows": [ { "jurisdiction_code": "AL", "jurisdiction": "Alabama", "deadline_days": 7, "deadline_text": "Within 7 days of the first day of work (employers with fewer than 5 employees reporting by mail or fax)", "deadline_notes": "Employers with 5 or more employees must report electronically, twice a month, 12 to 16 days apart. The paper NH-1 card is no longer accepted.", "contractors": "no", "contractor_notes": "The Alabama Department of Labor says the state does not require the reporting of independent contractors as new hires.", "methods": [ "online", "electronic file", "mail", "fax" ], "reporting_name": "Alabama Department of Labor New-Hire reporting", "reporting_url": "https://labor.alabama.gov/NewHire/Reporting", "withholding_form.name": "Form A4, Employee's Withholding Tax Exemption Certificate", "withholding_form.url": "https://revenue.alabama.gov/wp-content/uploads/2025/04/A4_0425.pdf", "ui_registration.agency": "Alabama Department of Labor, Unemployment Compensation (Form SR-2)", "ui_registration.url": "https://labor.alabama.gov/eGov/login.aspx", "ui_registration.notes": "The employer handbook says an employer may register on the website and get an account number immediately, or file Form SR-2 on paper.", "posters.agency": "Alabama Department of Labor (child labor, workers' compensation and Your Job Insurance notices)", "posters.url": "https://adol.alabama.gov/?p=1738", "unconfirmed": [], "source_urls": [ "https://labor.alabama.gov/NewHire/Reporting", "https://revenue.alabama.gov/wp-content/uploads/2025/04/A4_0425.pdf", "https://adol.alabama.gov/?p=1738" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "AK", "jurisdiction": "Alaska", "deadline_days": 20, "deadline_text": "Within 20 days of hire", "deadline_notes": "Employers sending reports by email or CD report twice a month.", "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file", "mail" ], "reporting_name": "Alaska Child Support Services Division: New Hire and Wage Withholding", "reporting_url": "https://childsupport.alaska.gov/child-support-services/employers/new-hire-wage-withholding", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Alaska Department of Labor and Workforce Development, Employment Security Tax (TaxWeb)", "ui_registration.url": "https://labor.state.ak.us/estax/documents/TaxWeb_Instructions.pdf", "ui_registration.notes": "The TaxWeb instructions (ES Tax, 02/2025) say to create a myAlaska account, log in to TaxWeb and choose \"Apply for a new Alaska Employer Account Number.\"", "posters.agency": "Alaska Department of Labor and Workforce Development, Labor Standards and Safety Division", "posters.url": "https://labor.alaska.gov/lss/posters.htm", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://childsupport.alaska.gov/child-support-services/employers/new-hire-wage-withholding", "https://labor.alaska.gov/lss/posters.htm", "https://labor.state.ak.us/estax/documents/TaxWeb_Instructions.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "AZ", "jurisdiction": "Arizona", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's hire date", "deadline_notes": "Electronic reporters send two transmissions a month, no more than 16 days apart.", "contractors": "government employers only", "contractor_notes": "Governmental agencies must report independent contractors they hire; other employers may report them voluntarily.", "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Arizona New Hire Reporting Center", "reporting_url": "https://newhire-reporting.com/AZ-Newhire/FAQ.aspx?lang=en", "withholding_form.name": "A-4, Arizona Withholding Percentage Election", "withholding_form.url": "https://azdor.gov/forms/withholding-forms/arizona-withholding-percentage-election", "ui_registration.agency": "Arizona Department of Economic Security", "ui_registration.url": "https://des.az.gov/node/820", "ui_registration.notes": "File the Arizona Joint Tax Application (JT-1/UC-001), which registers you with DOR and DES.", "posters.agency": "Arizona Commerce Authority", "posters.url": "https://www.azcommerce.com/small-business/checklist-items/having-employees-and-job-training-programs/required-workplace-posters/", "unconfirmed": [], "source_urls": [ "https://newhire-reporting.com/AZ-Newhire/FAQ.aspx?lang=en", "https://azdor.gov/forms/withholding-forms/arizona-withholding-percentage-election", "https://des.az.gov/node/820", "https://www.azcommerce.com/small-business/checklist-items/having-employees-and-job-training-programs/required-workplace-posters/" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "AR", "jurisdiction": "Arkansas", "deadline_days": 20, "deadline_text": "Within 20 days after the employee is hired or rehired or returns to work", "deadline_notes": "Electronic filers may report in two transmissions a month.", "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file" ], "reporting_name": "Arkansas Division of Workforce Services Tax21", "reporting_url": "https://www.workforce.arkansas.gov/Tax21", "withholding_form.name": "Form AR4EC, Employee's Withholding Exemption Certificate", "withholding_form.url": "https://dfa.arkansas.gov/wp-content/uploads/AR4EC2023_FI.pdf", "ui_registration.agency": null, "ui_registration.url": null, "ui_registration.notes": null, "posters.agency": "Arkansas Department of Labor and Licensing", "posters.url": "https://labor.arkansas.gov/resources/required-postings/", "unconfirmed": [ "contractors", "ui_registration" ], "source_urls": [ "https://dfa.arkansas.gov/wp-content/uploads/AR4EC2023_FI.pdf", "https://labor.arkansas.gov/resources/required-postings/" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "CA", "jurisdiction": "California", "deadline_days": 20, "deadline_text": "Within 20 days of the start-of-work date (the first day services were performed for wages)", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Report of Independent Contractor(s), DE 542: within 20 days of paying $600 or more, or entering into a contract for $600 or more, with an individual or sole proprietor for whom you must file a federal Form 1099-MISC.", "methods": [ "online" ], "reporting_name": "EDD e-Services for Business", "reporting_url": "https://edd.ca.gov/en/Payroll_Taxes/Required_Filings_and_Due_Dates", "withholding_form.name": "DE 4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://edd.ca.gov/siteassets/files/pdf_pub_ctr/de4.pdf", "ui_registration.agency": "California Employment Development Department (EDD)", "ui_registration.url": "https://edd.ca.gov/en/payroll_taxes/save_time_and_register_online", "ui_registration.notes": "Register online through e-Services for Business, or on paper with a registration form (EDD names Form DE 1 for most employers).", "posters.agency": "California Department of Industrial Relations", "posters.url": "https://dir.ca.gov/wp.asp", "unconfirmed": [], "source_urls": [ "https://edd.ca.gov/en/Payroll_Taxes/Required_Filings_and_Due_Dates", "https://edd.ca.gov/en/payroll_taxes/save_time_and_register_online", "https://dir.ca.gov/wp.asp" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "CO", "jurisdiction": "Colorado", "deadline_days": 20, "deadline_text": "Within 20 calendar days of the hire", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Colorado's child support program says independent contractors should be reported if they provide a Social Security number to the employer.", "methods": [ "online" ], "reporting_name": "Colorado State Directory of New Hires", "reporting_url": "https://www.newhire.state.co.us/#/public/public-landing", "withholding_form.name": "DR 0004, Colorado Employee Withholding Certificate (optional for employees; without it, Colorado withholding is figured from the federal W-4)", "withholding_form.url": "https://tax.colorado.gov/DR0004", "ui_registration.agency": "Colorado Department of Labor and Employment, Unemployment Insurance (MyUI Employer+)", "ui_registration.url": "https://myui.clouduim.cdle.state.co.us/Employer/Core/Login.aspx", "ui_registration.notes": "The page says to select Create an Employer User Account to register a business for an unemployment insurance account.", "posters.agency": "Colorado Department of Labor and Employment", "posters.url": "https://cdle.colorado.gov/posters", "unconfirmed": [], "source_urls": [ "https://tax.colorado.gov/DR0004", "https://cdle.colorado.gov/posters", "https://myui.clouduim.cdle.state.co.us/Employer/Core/Login.aspx" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "CT", "jurisdiction": "Connecticut", "deadline_days": 20, "deadline_text": "Within 20 days of hiring", "deadline_notes": "Employers approved to report by secure FTP must report within 14 days.", "contractors": "yes", "contractor_notes": "Business.CT.gov: \"You may have to report an independent contractor as a new hire\" when their services are valued at $5,000 or more and they aren't registered with the CT Department of Labor for unemployment tax or aren't employees of a registered employer (Public Act 03-89).", "methods": [ "online", "electronic file" ], "reporting_name": "Connecticut Department of Labor New Hire Reporting", "reporting_url": "https://www1.ctdol.state.ct.us/newhires/index2.asp", "withholding_form.name": "Form CT-W4, Employee's Withholding Certificate", "withholding_form.url": "https://portal.ct.gov/DRS/DRS-Forms/Current-Year-Forms/Withholding-Forms", "ui_registration.agency": "Connecticut Department of Labor, Unemployment Insurance Tax (ReEmployCT)", "ui_registration.url": "https://portal.ct.gov/dol/knowledge-base/articles/unemployment-taxes/how-do-i-register?language=en_US", "ui_registration.notes": "The page says \"Employers must register their business online\" in ReEmployCT: choose Apply Here under New Employer.", "posters.agency": "Connecticut Department of Labor, Wage and Workplace Standards Division", "posters.url": "https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/labor-regulation-posters", "unconfirmed": [], "source_urls": [ "https://portal.ct.gov/DRS/DRS-Forms/Current-Year-Forms/Withholding-Forms", "https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/labor-regulation-posters", "https://portal.ct.gov/dol/knowledge-base/articles/unemployment-taxes/how-do-i-register?language=en_US" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "DE", "jurisdiction": "Delaware", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's hire date", "deadline_notes": null, "contractors": "government employers only", "contractor_notes": "Government agencies must report independent contractors they hire; other employers may report them, but it is optional.", "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Delaware State Directory of New Hires", "reporting_url": "https://newhire-reporting.com/DE-Newhire/faq.aspx", "withholding_form.name": "Delaware W-4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://revenuefiles.delaware.gov/2021/DE-W4.pdf", "ui_registration.agency": "Delaware Division of Unemployment Insurance (Form UC-1)", "ui_registration.url": "https://onestop.delaware.gov/Grow_Hire", "ui_registration.notes": "Delaware's One Stop says employers that hire must register with the Division of Unemployment Insurance, filing Form UC-1 to establish liability.", "posters.agency": "Delaware Department of Labor, Division of Industrial Affairs (Delaware Wage and Hour Law poster)", "posters.url": "https://industrialaffairs.delaware.gov/en/knowledgebase-employer/what-labor-law-posters-must-employers-display-in-the-workplace", "unconfirmed": [], "source_urls": [ "https://newhire-reporting.com/DE-Newhire/faq.aspx", "https://industrialaffairs.delaware.gov/en/knowledgebase-employer/what-labor-law-posters-must-employers-display-in-the-workplace", "https://onestop.delaware.gov/Grow_Hire" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "DC", "jurisdiction": "District of Columbia", "deadline_days": 20, "deadline_text": "Within 20 days of each person's hire or re-hire date", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online", "mail" ], "reporting_name": "District of Columbia Directory of New Hires", "reporting_url": "https://dc-newhire.com/", "withholding_form.name": "Form D-4, Employee Withholding Allowance Certificate", "withholding_form.url": "https://otr.cfo.dc.gov/node/1122767", "ui_registration.agency": "DC Department of Employment Services (Employer Self-Service Portal)", "ui_registration.url": "https://essp.does.dc.gov", "ui_registration.notes": "DOES says any business with employees working in DC is required to register online at essp.does.dc.gov.", "posters.agency": "DC Office of Human Rights (its required posters, plus a posting requirements list for other agencies)", "posters.url": "https://ohr.dc.gov/page/workplaceposters", "unconfirmed": [ "contractors" ], "source_urls": [ "https://otr.cfo.dc.gov/node/1122767", "https://ohr.dc.gov/page/workplaceposters" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "FL", "jurisdiction": "Florida", "deadline_days": 20, "deadline_text": "Within 20 days of hire (new hires and rehires)", "deadline_notes": null, "contractors": "yes", "contractor_notes": "The Florida Department of Revenue says independent contractors paid $600 or more in a calendar year should be reported within 20 days of their start date or first payment.", "methods": [ "online", "mail", "fax" ], "reporting_name": "Florida Department of Revenue: Services for Employers", "reporting_url": "https://servicesforemployers.floridarevenue.com/SiteAssets/docs/New_Hire_Reporting_Form_Instructions.pdf", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Florida Department of Revenue (reemployment tax)", "ui_registration.url": "https://floridarevenue.com/taxes/tutorial/tutorial_docs/rtPart2.pdf", "ui_registration.notes": "Complete the Florida Business Tax Application (Form DR-1), online or on paper.", "posters.agency": null, "posters.url": null, "unconfirmed": [ "withholding_form", "posters" ], "source_urls": [ "https://servicesforemployers.floridarevenue.com/SiteAssets/docs/New_Hire_Reporting_Form_Instructions.pdf", "https://floridarevenue.com/taxes/tutorial/tutorial_docs/rtPart2.pdf" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "GA", "jurisdiction": "Georgia", "deadline_days": 10, "deadline_text": "Within 10 days after employees are hired, re-hired or return to work", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online" ], "reporting_name": "Georgia New Hire Reporting (Department of Human Services)", "reporting_url": "https://www.ga-newhire.com", "withholding_form.name": "G-4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://dor.georgia.gov/documents/form-g-4-employee-withholding", "ui_registration.agency": "Georgia Department of Labor", "ui_registration.url": "https://georgia.gov/node/20506", "ui_registration.notes": "Complete the Online Employer Tax Registration.", "posters.agency": "Georgia Department of Labor", "posters.url": "https://dol.georgia.gov/node/2026", "unconfirmed": [ "contractors" ], "source_urls": [ "https://dor.georgia.gov/documents/form-g-4-employee-withholding", "https://georgia.gov/node/20506", "https://dol.georgia.gov/node/2026" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "HI", "jurisdiction": "Hawaii", "deadline_days": 20, "deadline_text": "Within 20 days of hire", "deadline_notes": "Magnetic or electronic reports are sent twice a month, 12 to 16 days apart.", "contractors": null, "contractor_notes": null, "methods": [ "mail", "electronic file" ], "reporting_name": "Hawaii Revised Statutes 576D-16", "reporting_url": "https://data.capitol.hawaii.gov/hrscurrent/Vol12_Ch0501-0588/HRS0576D/HRS_0576D-0016.htm", "withholding_form.name": "HW-4, Employee's Withholding Allowance and Status Certificate", "withholding_form.url": null, "ui_registration.agency": "Hawaii Department of Labor and Industrial Relations, Unemployment Insurance Division", "ui_registration.url": "https://labor.hawaii.gov/ui/?p=1123", "ui_registration.notes": "The handbook says employers must complete the online application before a UI account number is issued; paper Form UC-1 is no longer accepted.", "posters.agency": null, "posters.url": null, "unconfirmed": [ "contractors", "posters", "withholding_form.url" ], "source_urls": [ "https://data.capitol.hawaii.gov/hrscurrent/Vol12_Ch0501-0588/HRS0576D/HRS_0576D-0016.htm", "https://labor.hawaii.gov/ui/?p=1123" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "ID", "jurisdiction": "Idaho", "deadline_days": 20, "deadline_text": "Within 20 days of the date of hire", "deadline_notes": null, "contractors": "no", "contractor_notes": "Idaho's FAQ says that when work is based on a contract rather than an employer-employee relationship, the contractor reports their own new employees.", "methods": [ "online", "fax", "mail" ], "reporting_name": "Idaho Department of Labor New Hire Reporting", "reporting_url": "https://www2.labor.idaho.gov/newhire/FAQ.aspx", "withholding_form.name": "Form ID W-4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://tax.idaho.gov/document-mngr/forms_EFO00307", "ui_registration.agency": "the Idaho Department of Labor (Idaho Business Registration)", "ui_registration.url": "https://www.labor.idaho.gov/wp-content/uploads/publications/UI_TAX_Information.pdf", "ui_registration.notes": "All new businesses submit the Idaho Business Registration form (online at business.idaho.gov) within six months of becoming a covered employer; the department then decides coverage and sets up the unemployment insurance account. Late filing can bring a penalty of up to $500.", "posters.agency": "Idaho Department of Labor", "posters.url": "https://www.labor.idaho.gov/businesses/labor-laws/Required-Posters/", "unconfirmed": [], "source_urls": [ "https://www2.labor.idaho.gov/newhire/FAQ.aspx", "https://www.labor.idaho.gov/businesses/labor-laws/Required-Posters/", "https://www.labor.idaho.gov/wp-content/uploads/publications/UI_TAX_Information.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "IL", "jurisdiction": "Illinois", "deadline_days": 20, "deadline_text": "Within 20 days of the employee's first day on the payroll", "deadline_notes": null, "contractors": "yes", "contractor_notes": "IDES says to report new hires including independent contractors.", "methods": [ "online", "fax", "mail", "electronic file" ], "reporting_name": "Illinois Department of Employment Security: New Hires", "reporting_url": "https://ides.illinois.gov/employer-resources/taxes-reporting/new-hires.html", "withholding_form.name": "IL-W-4, Employee's and other Payee's Illinois Withholding Allowance Certificate", "withholding_form.url": "https://tax.illinois.gov/content/dam/soi/en/web/tax/forms/withholding/documents/currentyear/il-w-4.pdf", "ui_registration.agency": "Illinois Department of Employment Security (IDES)", "ui_registration.url": "https://ides.illinois.gov/employer-resources/taxes-reporting/are-you-a-new-employer-register.html", "ui_registration.notes": "Register through MyTax Illinois within 30 days of starting the business.", "posters.agency": "Illinois Department of Labor", "posters.url": "https://labor.illinois.gov/employers/posters.html", "unconfirmed": [], "source_urls": [ "https://ides.illinois.gov/employer-resources/taxes-reporting/new-hires.html", "https://ides.illinois.gov/employer-resources/taxes-reporting/are-you-a-new-employer-register.html", "https://labor.illinois.gov/employers/posters.html" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "IN", "jurisdiction": "Indiana", "deadline_days": 20, "deadline_text": "Within 20 days of the day the employee begins working", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Indiana's employer handbook says to report all newly hired or rehired employees or independent contractors within 20 days of their date of hire (IC 22-4-10-8).", "methods": [ "online", "mail", "fax" ], "reporting_name": "Indiana New Hire Reporting Center", "reporting_url": "https://in-newhire.com/", "withholding_form.name": "WH-4, Employee's Withholding Exemption and County Status Certificate", "withholding_form.url": "https://forms.in.gov/Download.aspx?id=2702", "ui_registration.agency": "Indiana Department of Workforce Development", "ui_registration.url": "https://uplink.in.gov/ESS/ESSNewUserHelp1.htm", "ui_registration.notes": "Register on Uplink after you have paid wages in Indiana.", "posters.agency": "Indiana Department of Workforce Development", "posters.url": "https://www.in.gov/dwd/2455.htm", "unconfirmed": [], "source_urls": [ "https://uplink.in.gov/ESS/ESSNewUserHelp1.htm", "https://www.in.gov/dwd/2455.htm" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "IA", "jurisdiction": "Iowa", "deadline_days": 15, "deadline_text": "Within 15 days of the hire or rehire date", "deadline_notes": "Magnetic or electronic reports may instead be sent 12 to 16 days apart.", "contractors": "yes", "contractor_notes": "Report a contractor within 15 days of the date both conditions are met: you have a contract with the contractor under which you pay them twice a year or more, and the payment is more than the amount that requires a 1099-MISC. A contractor is reported only once.", "methods": [ "online", "mail", "fax" ], "reporting_name": "Iowa Centralized Employee Registry", "reporting_url": "https://secureapp.dhs.state.ia.us/epay/Help/Documents/EPAY%20New%20Hires%20FAQ.pdf?v=2", "withholding_form.name": "Form IA W-4, Employee Withholding Allowance Certificate", "withholding_form.url": "https://revenue.iowa.gov/forms/common-forms/withholding-tax", "ui_registration.agency": "Iowa Workforce Development (MyIowaUI)", "ui_registration.url": "https://www.myiowaui.org/UITIPTaxWeb/uilogin.do", "ui_registration.notes": "Iowa Workforce Development lists business registration among the unemployment tax functions handled in MyIowaUI.", "posters.agency": "Iowa Workforce Development", "posters.url": "https://workforce.iowa.gov/employers/resources/posters", "unconfirmed": [], "source_urls": [ "https://secureapp.dhs.state.ia.us/epay/Help/Documents/EPAY%20New%20Hires%20FAQ.pdf?v=2", "https://workforce.iowa.gov/employers/resources/posters" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "KS", "jurisdiction": "Kansas", "deadline_days": 20, "deadline_text": "Within 20 days of the hire", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online" ], "reporting_name": "Kansas Department of Labor New Hire Directory", "reporting_url": "https://dol.ks.gov/employers/new-hire-directory", "withholding_form.name": "Form K-4, Kansas Employee's Withholding Allowance Certificate", "withholding_form.url": "https://ksrevenue.gov/pdf/k-4.pdf", "ui_registration.agency": "Kansas Department of Labor, UI Tax/Employer Division (Employer Self Service Portal)", "ui_registration.url": "https://www.dol.ks.gov/employers/employer-services", "ui_registration.notes": "KDOL lists Register as a new employer among the Employer Self Service Portal's online services.", "posters.agency": "Kansas Department of Labor", "posters.url": "https://dol.ks.gov/laws/download-posters", "unconfirmed": [ "contractors" ], "source_urls": [ "https://dol.ks.gov/employers/new-hire-directory", "https://dol.ks.gov/laws/download-posters", "https://www.dol.ks.gov/employers/employer-services" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "KY", "jurisdiction": "Kentucky", "deadline_days": 20, "deadline_text": "Within 20 days of the hire date", "deadline_notes": "Kentucky law counts from the hiring or return to work of the employee.", "contractors": null, "contractor_notes": null, "methods": [ "online", "fax", "mail" ], "reporting_name": "Kentucky New Hire Reporting Center", "reporting_url": "https://ky-newhire.com", "withholding_form.name": "Form K-4 (42A804), Kentucky's Withholding Certificate", "withholding_form.url": "https://revenue.ky.gov/Documents/42A804%20(K-4)%20(2025).pdf", "ui_registration.agency": "Kentucky Office of Unemployment Insurance (Kentucky Unemployment Insurance Portal)", "ui_registration.url": "https://kcc.ky.gov/career/resources/Documents/Learning%20Resources%20-%20Employers/Registering%20a%20New%20Employer%20Job%20Aid.pdf", "ui_registration.notes": "Create a KUIP user account, then choose Employer Registration; a registration left pending for 30 days must be started over.", "posters.agency": "Kentucky Education and Labor Cabinet", "posters.url": "https://elc.ky.gov/workplace-standards/Pages/Required-Posters.aspx", "unconfirmed": [ "contractors" ], "source_urls": [ "https://revenue.ky.gov/Documents/42A804%20(K-4)%20(2025).pdf", "https://elc.ky.gov/workplace-standards/Pages/Required-Posters.aspx", "https://kcc.ky.gov/career/resources/Documents/Learning%20Resources%20-%20Employers/Registering%20a%20New%20Employer%20Job%20Aid.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "LA", "jurisdiction": "Louisiana", "deadline_days": 20, "deadline_text": "Within 20 days of the hire date (new hires and rehires)", "deadline_notes": null, "contractors": "no", "contractor_notes": "The Louisiana New Hire Reporting Center says state law does not require independent contractors to be reported as new hires.", "methods": [ "online", "electronic file", "mail", "fax" ], "reporting_name": "Louisiana Directory of New Hires", "reporting_url": "https://la-newhire.com/", "withholding_form.name": "Form L-4 (R-1300), Employee Withholding Exemption Certificate", "withholding_form.url": "https://revenue.louisiana.gov/tax-forms/businesses/r-1300-tf-01-01-2022", "ui_registration.agency": null, "ui_registration.url": null, "ui_registration.notes": null, "posters.agency": null, "posters.url": null, "unconfirmed": [ "ui_registration", "posters" ], "source_urls": [ "https://revenue.louisiana.gov/tax-forms/businesses/r-1300-tf-01-01-2022" ], "source_kinds": [ "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "ME", "jurisdiction": "Maine", "deadline_days": 7, "deadline_text": "Within 7 days of the hire date", "deadline_notes": "Employers reporting more than 25 new hires must use an electronic option.", "contractors": "yes", "contractor_notes": "Independent contractors must be reported when payments are expected to equal or exceed $2,500 in a year.", "methods": [ "online", "electronic file", "fax" ], "reporting_name": "Maine New Hire Reporting Center", "reporting_url": "https://www.maine.gov/dhhs/ofi/programs-services/child-support-services/employers/report-new-hires", "withholding_form.name": "Form W-4ME, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://www.maine.gov/revenue/sites/maine.gov.revenue/files/inline-files/26_form_w-4me_fillable.pdf", "ui_registration.agency": "Maine Department of Labor (ReEmployME)", "ui_registration.url": "https://www.maine.gov/reemployme", "ui_registration.notes": "New Maine employers register for unemployment insurance tax on ReEmployME by choosing Register New Business.", "posters.agency": "Maine Department of Labor", "posters.url": "https://www.maine.gov/labor/posters/index.shtml", "unconfirmed": [], "source_urls": [ "https://www.maine.gov/revenue/sites/maine.gov.revenue/files/inline-files/26_form_w-4me_fillable.pdf", "https://www.maine.gov/labor/posters/index.shtml" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MD", "jurisdiction": "Maryland", "deadline_days": 20, "deadline_text": "Within 20 days (newly hired or rehired employees)", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online" ], "reporting_name": "Maryland State Directory of New Hires", "reporting_url": "https://www.mdnewhire.com/", "withholding_form.name": "MW507, Employee Withholding Exemption Certificate", "withholding_form.url": "https://www.marylandtaxes.gov/forms/current_forms/mw507.pdf", "ui_registration.agency": "Maryland Department of Labor, Division of Unemployment Insurance", "ui_registration.url": "https://labor.maryland.gov/unemployment-insurance/employer-agent/new-employer-get-started.shtml", "ui_registration.notes": "Register through the BEACON employer portal.", "posters.agency": "Maryland Department of Labor (required publications and posters for employers)", "posters.url": "https://labor.maryland.gov/LABOR/wagepay/wppub.shtml", "unconfirmed": [ "contractors" ], "source_urls": [ "https://labor.maryland.gov/unemployment-insurance/employer-agent/new-employer-get-started.shtml", "https://labor.maryland.gov/LABOR/wagepay/wppub.shtml" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MA", "jurisdiction": "Massachusetts", "deadline_days": 14, "deadline_text": "Within 14 days of the start of, or return to, employment", "deadline_notes": null, "contractors": "yes", "contractor_notes": "All newly hired independent contractors paid $600 or more over the year, within 14 days of the start of their work.", "methods": [ "online", "mail" ], "reporting_name": "Massachusetts DOR: Report New Hires", "reporting_url": "https://www.mass.gov/how-to/report-new-hires", "withholding_form.name": "M-4, Massachusetts Employee's Withholding Exemption Certificate", "withholding_form.url": "https://www.mass.gov/doc/form-m-4-massachusetts-employees-withholding-exemption-certificate/download", "ui_registration.agency": "Massachusetts Department of Unemployment Assistance", "ui_registration.url": "https://www.mass.gov/unemployment-insurance-for-employers", "ui_registration.notes": null, "posters.agency": "Massachusetts (Mass.gov)", "posters.url": "https://www.mass.gov/info-details/massachusetts-workplace-poster-requirements", "unconfirmed": [], "source_urls": [ "https://www.mass.gov/info-details/massachusetts-workplace-poster-requirements", "https://www.mass.gov/doc/form-m-4-massachusetts-employees-withholding-exemption-certificate/download" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MI", "jurisdiction": "Michigan", "deadline_days": 20, "deadline_text": "Within 20 days of the date of hire or rehire", "deadline_notes": "Electronic reporters report twice a month, 12 to 16 days apart.", "contractors": null, "contractor_notes": null, "methods": [ "online", "fax", "mail" ], "reporting_name": "Michigan New Hires Operation Center", "reporting_url": "https://www.mi-newhire.com", "withholding_form.name": "MI-W4, Employee's Michigan Withholding Exemption Certificate", "withholding_form.url": "https://www.michigan.gov/documents/taxes/MI-W4_370050_7.pdf", "ui_registration.agency": "Michigan Unemployment Insurance Agency", "ui_registration.url": "https://www.michigan.gov/en/leo/bureaus-agencies/uia/employers", "ui_registration.notes": "The agency points new employers to its online e-Registration.", "posters.agency": "Michigan Department of Labor and Economic Opportunity", "posters.url": "https://www.michigan.gov/leo/bureaus-agencies/ber/wage-and-hour/poster-wage-and-hour-posting-requirements-for-employers", "unconfirmed": [ "contractors" ], "source_urls": [ "https://www.michigan.gov/en/leo/bureaus-agencies/uia/employers", "https://www.michigan.gov/leo/bureaus-agencies/ber/wage-and-hour/poster-wage-and-hour-posting-requirements-for-employers", "https://www.michigan.gov/documents/taxes/MI-W4_370050_7.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MN", "jurisdiction": "Minnesota", "deadline_days": 20, "deadline_text": "Within 20 calendar days of the date of hiring", "deadline_notes": null, "contractors": "government employers only", "contractor_notes": "Minnesota Statutes 142A.29 subd. 9: the state and political subdivisions must report independent contractors they hire; other payors may report them.", "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Minnesota New Hire Reporting Center", "reporting_url": "https://mnnh-web.stellarware.com/faqs", "withholding_form.name": "Form W-4MN, Minnesota Employee Withholding Certificate", "withholding_form.url": "https://www.revenue.state.mn.us/sites/default/files/2025-12/w-4mn.pdf", "ui_registration.agency": "Minnesota Unemployment Insurance Program (Employer Self-Service System)", "ui_registration.url": "https://ui.mn.gov/employers/help-and-support/emp-hbook/new-registration.jsp", "ui_registration.notes": "The handbook says to register as soon as possible after first paying covered wages in Minnesota, and before the first quarterly wage detail report is due.", "posters.agency": "Minnesota Department of Labor and Industry", "posters.url": "https://www.dli.mn.gov/about-department/workplace-posters", "unconfirmed": [], "source_urls": [ "https://mnnh-web.stellarware.com/faqs", "https://www.revenue.state.mn.us/sites/default/files/2025-12/w-4mn.pdf", "https://ui.mn.gov/employers/help-and-support/emp-hbook/new-registration.jsp" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MS", "jurisdiction": "Mississippi", "deadline_days": 15, "deadline_text": "Within 15 days of the new employee's hire date", "deadline_notes": null, "contractors": "optional", "contractor_notes": "Reporting independent contractors is voluntary; the state accepts the reports but the law does not require them.", "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Mississippi State Directory of New Hires", "reporting_url": "https://ms-newhire.com/faqs", "withholding_form.name": "Form 89-350, Mississippi Employee's Withholding Exemption Certificate", "withholding_form.url": "https://www.dor.ms.gov/sites/default/files/89350208.pdf", "ui_registration.agency": "Mississippi Department of Employment Security", "ui_registration.url": "https://mdes.ms.gov/employers/register-with-us/", "ui_registration.notes": null, "posters.agency": "Mississippi Department of Employment Security", "posters.url": "https://mdes.ms.gov/employers/unemployment-tax/employer-resources/required-posters", "unconfirmed": [], "source_urls": [ "https://ms-newhire.com/faqs", "https://www.dor.ms.gov/sites/default/files/89350208.pdf", "https://mdes.ms.gov/employers/unemployment-tax/employer-resources/required-posters", "https://mdes.ms.gov/employers/register-with-us/" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MO", "jurisdiction": "Missouri", "deadline_days": 20, "deadline_text": "Within 20 calendar days of the hire date", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online" ], "reporting_name": "Missouri Employer Services: New Hire Information", "reporting_url": "https://missouriemployer.dss.mo.gov/NewHireInfo.aspx", "withholding_form.name": "MO W-4, Employee's Withholding Certificate", "withholding_form.url": "https://dor.mo.gov/forms/MO%20W-4.pdf", "ui_registration.agency": "Missouri Department of Labor and Industrial Relations", "ui_registration.url": "https://labor.mo.gov/Employers", "ui_registration.notes": "Use the New Unemployment Tax Account online registration.", "posters.agency": "Missouri Department of Labor and Industrial Relations", "posters.url": "https://labor.mo.gov/posters", "unconfirmed": [ "contractors" ], "source_urls": [ "https://missouriemployer.dss.mo.gov/NewHireInfo.aspx", "https://dor.mo.gov/forms/MO%20W-4.pdf", "https://labor.mo.gov/Employers", "https://labor.mo.gov/posters" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "MT", "jurisdiction": "Montana", "deadline_days": 20, "deadline_text": "Within 20 days from the date of hire", "deadline_notes": null, "contractors": "no", "contractor_notes": "Montana's employer guide says that when work is based on a contract rather than an employer-employee relationship you are not required to report; if you pay wages to the individual, you must.", "methods": [ "online", "electronic file", "mail" ], "reporting_name": "Montana DPHHS Online New Hire Reporting", "reporting_url": "https://dphhs.mt.gov/CSSD/employerinfo/nhrs", "withholding_form.name": "Form MW-4, Montana Employee's Withholding and Exemption Certificate", "withholding_form.url": "https://revenue.mt.gov/publications/montana-employees-withholding-allowance-and-exemption-certificate-form-mw-4", "ui_registration.agency": "Montana Department of Labor and Industry, Unemployment Insurance Division (UI eServices for Employers)", "ui_registration.url": "https://uieservices.mt.gov/", "ui_registration.notes": null, "posters.agency": "Montana Department of Labor and Industry, Workforce Services Division", "posters.url": "https://wsd.dli.mt.gov/employers/labor-law-posters.html", "unconfirmed": [], "source_urls": [ "https://revenue.mt.gov/publications/montana-employees-withholding-allowance-and-exemption-certificate-form-mw-4", "https://wsd.dli.mt.gov/employers/labor-law-posters.html" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NE", "jurisdiction": "Nebraska", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's hire or re-hire date", "deadline_notes": "Electronic filers may send two transmissions a month, 12 to 16 days apart.", "contractors": "yes", "contractor_notes": "Report independent contractors you contract with on or after January 1, 2010. When you contract with a company that employs the contractors, that company reports them.", "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Nebraska State Directory of New Hires", "reporting_url": "https://nenh-web.stellarware.com/faqs", "withholding_form.name": "Form W-4N, Employee's Nebraska Withholding Allowance Certificate", "withholding_form.url": "https://revenue.nebraska.gov/sites/default/files/doc/tax-forms/w4n.pdf", "ui_registration.agency": "Nebraska Department of Labor, Unemployment Insurance Tax (NEworks)", "ui_registration.url": "https://dol.nebraska.gov/UITax", "ui_registration.notes": "The page links the instruction guide Establishing Your NDOL Tax Account for setting up a UI tax account in NEworks.", "posters.agency": "Nebraska Department of Labor", "posters.url": "https://dol.nebraska.gov/LaborStandards/Compliance/RequiredPosters", "unconfirmed": [], "source_urls": [ "https://nenh-web.stellarware.com/faqs", "https://dol.nebraska.gov/LaborStandards/Compliance/RequiredPosters", "https://dol.nebraska.gov/UITax" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NV", "jurisdiction": "Nevada", "deadline_days": 20, "deadline_text": "Within 20 days of hire", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Nevada DETR New Hire Reporting", "reporting_url": "https://detr.nv.gov/Page/New_Hire_Reporting_Info", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": null, "ui_registration.url": null, "ui_registration.notes": null, "posters.agency": "Nevada Department of Business and Industry (Labor Commissioner and Industrial Relations posters; the page says the list isn't complete)", "posters.url": "https://www.business.nv.gov/business-resource-hub/resource-directory/workplace-poster-requirements/", "unconfirmed": [ "contractors", "withholding_form", "ui_registration" ], "source_urls": [ "https://detr.nv.gov/Page/New_Hire_Reporting_Info", "https://www.business.nv.gov/business-resource-hub/resource-directory/workplace-poster-requirements/" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NH", "jurisdiction": "New Hampshire", "deadline_days": 20, "deadline_text": "Within 20 days of the date hired", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Independent contractors who operate as sole proprietors are reportable when you expect to pay them more than $2,500 for services in a calendar year (one or more contracts).", "methods": [ "online", "fax", "mail" ], "reporting_name": "New Hampshire Employment Security: New Hire", "reporting_url": "https://mm.nh.gov/files/uploads/nhes/documents/des-605.pdf", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "New Hampshire Employment Security, Unemployment Insurance New Employer Registration", "ui_registration.url": "https://www2.nhes.nh.gov/empstatus", "ui_registration.notes": "Register online; the page says you can't register more than 30 days before your first date of employment, and the liability decision and state account number come by mail in about 7 to 10 days.", "posters.agency": "New Hampshire Department of Labor", "posters.url": "https://nh.gov/labor/forms/mandatory-posters.htm", "unconfirmed": [ "withholding_form" ], "source_urls": [ "https://mm.nh.gov/files/uploads/nhes/documents/des-605.pdf", "https://nh.gov/labor/forms/mandatory-posters.htm", "https://www2.nhes.nh.gov/empstatus" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NJ", "jurisdiction": "New Jersey", "deadline_days": 20, "deadline_text": "Within 20 days of the hiring, re-hiring or return to work", "deadline_notes": "Employers that report magnetically or electronically report every 15 days.", "contractors": "yes", "contractor_notes": "New Jersey law (N.J.S.A. 2A:17-56.61) covers the hiring of, or contracting with, any person who works in the state and to whom the employer expects to pay earnings.", "methods": [ "online" ], "reporting_name": "New Jersey Child Support Employer Services Portal", "reporting_url": "https://www.njcsesp.com/", "withholding_form.name": "NJ-W4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://nj.gov/treasury/taxation/pdf/current/njw4.pdf", "ui_registration.agency": "New Jersey Division of Revenue and Enterprise Services (Form NJ-REG)", "ui_registration.url": "https://www.nj.gov/njbonds/treasury/revenue/gettingregistered.shtml", "ui_registration.notes": "Businesses that withhold payroll taxes file Form NJ-REG online; the state asks for at least 15 business days before opening.", "posters.agency": "New Jersey Department of Labor and Workforce Development", "posters.url": "https://www.nj.gov/labor/wageandhour/tools-resources/forms-publications/employer-poster-packet", "unconfirmed": [], "source_urls": [ "https://www.nj.gov/njbonds/treasury/revenue/gettingregistered.shtml", "https://www.nj.gov/labor/wageandhour/tools-resources/forms-publications/employer-poster-packet", "https://nj.gov/treasury/taxation/pdf/current/njw4.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NM", "jurisdiction": "New Mexico", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's hire date", "deadline_notes": "Electronic filers send two transmissions a month, no more than 16 days apart.", "contractors": "optional", "contractor_notes": "The New Mexico New Hire Directory welcomes independent contractor reports, but employers are not required by law to submit them.", "methods": [ "online", "electronic file", "mail", "fax" ], "reporting_name": "New Mexico New Hire Directory", "reporting_url": "https://nmnewhire.stellarware.com/faqs", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "New Mexico Department of Workforce Solutions, Unemployment Insurance Tax Self-Service System", "ui_registration.url": "https://www.dws.state.nm.us/UI-Tax-Information", "ui_registration.notes": "The page says a new employer \"must register with NMDWS\" in the Unemployment Insurance Tax Self-Service System (Register Now), gets an Employer Account Number and must activate the account.", "posters.agency": "New Mexico Department of Workforce Solutions (state Minimum Wage Act summary, federal posters and local minimum wage posters)", "posters.url": "https://www.dws.state.nm.us/en-us/State-and-Federal-Posters", "unconfirmed": [ "withholding_form" ], "source_urls": [ "https://nmnewhire.stellarware.com/faqs", "https://www.dws.state.nm.us/UI-Tax-Information", "https://www.dws.state.nm.us/en-us/State-and-Federal-Posters" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NY", "jurisdiction": "New York", "deadline_days": 20, "deadline_text": "Within 20 calendar days from the hiring date", "deadline_notes": "For nonresident noncitizen visa employees, the 20 days start when the employee receives a Social Security number.", "contractors": "yes", "contractor_notes": "Since January 1, 2022, independent contractors with contracts in excess of $2,500 must be reported, online only.", "methods": [ "online", "fax", "mail" ], "reporting_name": "New York New Hire Online Reporting Center", "reporting_url": "https://www.nynewhire.com/#/login", "withholding_form.name": "IT-2104, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://www.tax.ny.gov/pdf/current_forms/it/it2104_fill_in.pdf", "ui_registration.agency": "New York State Department of Labor", "ui_registration.url": "https://dol.ny.gov/register-unemployment-insurance-0", "ui_registration.notes": "Register online through New York Business Express or mail Form NYS-100.", "posters.agency": "New York State Department of Labor", "posters.url": "https://dol.ny.gov/posting-requirements-under-nys-labor-law", "unconfirmed": [], "source_urls": [ "https://dol.ny.gov/register-unemployment-insurance-0", "https://dol.ny.gov/posting-requirements-under-nys-labor-law", "https://www.tax.ny.gov/pdf/current_forms/it/it2104_fill_in.pdf" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "NC", "jurisdiction": "North Carolina", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's hire date", "deadline_notes": "Electronic filers send batches no more than 16 days apart.", "contractors": "no", "contractor_notes": "State law does not require independent contractors to be reported as new hires in North Carolina.", "methods": [ "online", "fax", "mail" ], "reporting_name": "North Carolina New Hire Directory", "reporting_url": "https://ncnewhires.ncdhhs.gov/faqs", "withholding_form.name": "NC-4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://www.ncdor.gov/employees-withholding-allowance-certificate/open", "ui_registration.agency": "North Carolina Division of Employment Security", "ui_registration.url": "https://des.nc.gov/media/3118/download", "ui_registration.notes": "Form NCUI 604, filed online in NCSUITS or on paper.", "posters.agency": "North Carolina Department of Labor", "posters.url": "https://www.labor.nc.gov/safety-and-health/publications/state-and-federal-workplace-poster-requirements", "unconfirmed": [], "source_urls": [ "https://ncnewhires.ncdhhs.gov/faqs", "https://www.ncdor.gov/employees-withholding-allowance-certificate/open", "https://des.nc.gov/media/3118/download", "https://www.labor.nc.gov/safety-and-health/publications/state-and-federal-workplace-poster-requirements" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "ND", "jurisdiction": "North Dakota", "deadline_days": 20, "deadline_text": "No later than 20 days after the first day the individual performs services for pay", "deadline_notes": "Employers with more than 24 employees must report electronically.", "contractors": null, "contractor_notes": null, "methods": [ "online", "mail", "fax" ], "reporting_name": "North Dakota Child Support: online reporting", "reporting_url": "https://www.childsupport.dhs.nd.gov/sites/www/files/documents/pdfs/Employer%20-%20New%20Hire%20Reporting%20-%20Factsheet.pdf", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Job Service North Dakota (UI EASY)", "ui_registration.url": "https://apps.nd.gov/jsnd/uiiatax/login.htm", "ui_registration.notes": "Job Service says an employer must register for unemployment insurance within 20 days after first employing workers.", "posters.agency": "North Dakota Department of Labor and Human Rights", "posters.url": "https://www.nd.gov/labor/required-employer-posters", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://www.childsupport.dhs.nd.gov/sites/www/files/documents/pdfs/Employer%20-%20New%20Hire%20Reporting%20-%20Factsheet.pdf", "https://www.nd.gov/labor/required-employer-posters" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "OH", "jurisdiction": "Ohio", "deadline_days": 20, "deadline_text": "Not later than 20 days after the date the employer hires the employee", "deadline_notes": "For a contractor, the 20 days run from when the employer engages or re-engages the contractor.", "contractors": "yes", "contractor_notes": "Ohio Revised Code 3121.893 covers each newly hired employee or contractor; the Ohio Administrative Code definition of contractor leaves out those paid less than $2,500 a year.", "methods": [ "mail", "fax", "electronic file" ], "reporting_name": "Ohio Revised Code 3121.893", "reporting_url": "https://codes.ohio.gov/ohio-revised-code/section-3121.893", "withholding_form.name": "Form IT 4, Ohio Employee's Withholding Exemption Certificate", "withholding_form.url": "https://dam.assets.ohio.gov/image/upload/tax.ohio.gov/forms/employer_withholding/generic/wth_it4.pdf", "ui_registration.agency": "Ohio Department of Job and Family Services", "ui_registration.url": "https://thesource.jfs.ohio.gov/employer.html", "ui_registration.notes": "Register in The SOURCE: choose Employers under Register for an Account.", "posters.agency": "Ohio Department of Commerce, Division of Industrial Compliance (2027 minimum wage poster: post in a conspicuous place)", "posters.url": "https://dam.assets.ohio.gov/image/upload/com.ohio.gov/DICO/WageAndHour/2027_Minumum_Wage_Poster.pdf", "unconfirmed": [], "source_urls": [ "https://codes.ohio.gov/ohio-revised-code/section-3121.893", "https://thesource.jfs.ohio.gov/employer.html", "https://dam.assets.ohio.gov/image/upload/tax.ohio.gov/forms/employer_withholding/generic/wth_it4.pdf", "https://dam.assets.ohio.gov/image/upload/com.ohio.gov/DICO/WageAndHour/2027_Minumum_Wage_Poster.pdf" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "OK", "jurisdiction": "Oklahoma", "deadline_days": 20, "deadline_text": "Within 20 days of the new employee's start date", "deadline_notes": null, "contractors": "no", "contractor_notes": "If the work is based on a contract rather than an employer-employee relationship, the Oklahoma Employment Security Commission says you are not required to report.", "methods": [ "online", "mail" ], "reporting_name": "Oklahoma Employment Security Commission: Report New Hires", "reporting_url": "https://apps.ok.gov/oesc/newhire/app/index.php", "withholding_form.name": "Form OK-W-4, Employee's Withholding Allowance Certificate (Oklahoma Tax Commission)", "withholding_form.url": null, "ui_registration.agency": null, "ui_registration.url": null, "ui_registration.notes": null, "posters.agency": "Oklahoma Department of Labor", "posters.url": "https://oklahoma.gov/labor/workplace-rights/workplace-posters.html", "unconfirmed": [ "ui_registration", "withholding_form.url" ], "source_urls": [ "https://oklahoma.gov/labor/workplace-rights/workplace-posters.html" ], "source_kinds": [ "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "OR", "jurisdiction": "Oregon", "deadline_days": 20, "deadline_text": "Within 20 days of the hire date", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Since January 1, 2024: independent contractors who submit a W-9 and are expected to work more than 20 days in a calendar year, and contractors reengaged after 60 days without services.", "methods": [ "online", "fax", "mail" ], "reporting_name": "Oregon Employer Services Portal", "reporting_url": "https://employerportal.oregonchildsupport.gov/index.aspx", "withholding_form.name": "Form OR-W-4, Oregon Withholding Statement and Exemption Certificate", "withholding_form.url": "https://www.oregon.gov/dor/forms/FormsPubs/form-or-W-4_101-402_2025.pdf", "ui_registration.agency": "the Oregon Employment Department and Department of Revenue (Combined Employer Registration)", "ui_registration.url": "https://sos.oregon.gov/business/pages/obr-combined-employer-registration-help.aspx", "ui_registration.notes": "Firms with employees file a Combined Employer Registration through the Oregon Business Registry; it opens the unemployment tax account (Employment Department) and the withholding and payroll tax accounts (Department of Revenue).", "posters.agency": "Oregon Bureau of Labor and Industries", "posters.url": "https://www.oregon.gov/boli/employers/pages/required-worksite-postings.aspx", "unconfirmed": [], "source_urls": [ "https://www.oregon.gov/dor/forms/FormsPubs/form-or-W-4_101-402_2025.pdf", "https://www.oregon.gov/boli/employers/pages/required-worksite-postings.aspx", "https://sos.oregon.gov/business/pages/obr-combined-employer-registration-help.aspx" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "PA", "jurisdiction": "Pennsylvania", "deadline_days": 20, "deadline_text": "Within 20 days of the Date of Hire", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online", "fax", "mail" ], "reporting_name": "PA CareerLink: Report New Hires", "reporting_url": "https://www.pacareerlink.pa.gov/jponline/Common/LandingPage/ReportNewHires", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Pennsylvania Department of Labor and Industry, Office of UC Tax Services", "ui_registration.url": "https://www.pa.gov/agencies/dli/programs-services/unemployment/for-employers/uc-tax-payment", "ui_registration.notes": "Register through myPath (PA Online Business Tax Registration).", "posters.agency": "Pennsylvania Department of Labor and Industry", "posters.url": "https://www.pa.gov/agencies/dli/resources/for-employers-and-educators/mandatory-postings", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://www.pacareerlink.pa.gov/jponline/Common/LandingPage/ReportNewHires", "https://www.pa.gov/agencies/dli/programs-services/unemployment/for-employers/uc-tax-payment", "https://www.pa.gov/agencies/dli/resources/for-employers-and-educators/mandatory-postings" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "RI", "jurisdiction": "Rhode Island", "deadline_days": 14, "deadline_text": "Within 14 days of the first day of work", "deadline_notes": "Report during a probationary period too.", "contractors": "no", "contractor_notes": "Entities do not have to report new hiring of independent contractors or subcontractors.", "methods": [ "online", "fax", "mail" ], "reporting_name": "Rhode Island New Hire Reporting Directory", "reporting_url": "https://ri-newhire.com/", "withholding_form.name": "Form RI W-4, Employee's Withholding Allowance Certificate", "withholding_form.url": "https://www.tax.ri.gov/taxforms/withholding.php", "ui_registration.agency": "the Rhode Island Division of Taxation (Business Application and Registration form)", "ui_registration.url": "https://dlt.ri.gov/employers/employer-tax-unit", "ui_registration.notes": "The Department of Labor and Training's Employer Tax Unit says the online application is unavailable for now: download the Business Application and Registration form and email it to the Division of Taxation's Registration Section at Tax.Registration@tax.ri.gov.", "posters.agency": "Rhode Island Department of Labor and Training", "posters.url": "https://dlt.ri.gov/employers/required-workplace-posters", "unconfirmed": [], "source_urls": [ "https://www.tax.ri.gov/taxforms/withholding.php", "https://dlt.ri.gov/employers/required-workplace-posters", "https://dlt.ri.gov/employers/employer-tax-unit" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "SC", "jurisdiction": "South Carolina", "deadline_days": 20, "deadline_text": "Within 20 days after the employee's first day of work", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online", "fax", "mail" ], "reporting_name": "South Carolina New Hire Reporting (SCDSS)", "reporting_url": "https://newhire.sc.gov/", "withholding_form.name": "Form SC W-4, South Carolina Employee's Withholding Allowance Certificate", "withholding_form.url": "https://dor.sc.gov/forms-site/Forms/SCW4_2025.pdf", "ui_registration.agency": "South Carolina Department of Employment and Workforce", "ui_registration.url": "https://uitax.dew.sc.gov", "ui_registration.notes": "Apply in SUITS if you have at least one employee.", "posters.agency": "South Carolina Department of Labor, Licensing and Regulation", "posters.url": "https://llr.sc.gov/wage/posters.aspx", "unconfirmed": [ "contractors" ], "source_urls": [ "https://dor.sc.gov/forms-site/Forms/SCW4_2025.pdf" ], "source_kinds": [ "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "SD", "jurisdiction": "South Dakota", "deadline_days": 20, "deadline_text": "Within 20 days of the first day of work", "deadline_notes": "Rehires are submitted with their most recent date of hire.", "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file", "phone", "fax", "mail" ], "reporting_name": "South Dakota Department of Labor and Regulation: New Hire Reporting", "reporting_url": "https://dlr.sd.gov/ra/new_hire_reporting/reporting_requirements.aspx", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "South Dakota Department of Labor and Regulation, Unemployment Insurance Online Registration", "ui_registration.url": "https://apps.sd.gov/ld32empreg/default.aspx", "ui_registration.notes": "When we checked in November 2026 the online registration was down for maintenance; the page says to complete Form 1, Employer's Report to Determine Liability, and fax it instead.", "posters.agency": "South Dakota Department of Labor and Regulation", "posters.url": "https://dlr.sd.gov/employment_laws/posting_requirements.aspx", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://dlr.sd.gov/ra/new_hire_reporting/reporting_requirements.aspx", "https://dlr.sd.gov/employment_laws/posting_requirements.aspx", "https://apps.sd.gov/ld32empreg/default.aspx" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "TN", "jurisdiction": "Tennessee", "deadline_days": 20, "deadline_text": "Within 20 days of the date they are hired (newly hired or rehired)", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online" ], "reporting_name": "Tennessee New Hire Reporting", "reporting_url": "https://www.tn.gov/workforce/employers/staffing-redirect/hiring-regulations/new-hire-reporting.html", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Tennessee Department of Labor and Workforce Development, Employer Accounts", "ui_registration.url": "https://www.tn.gov/content/tn/workforce/employers/tax-and-insurance.html", "ui_registration.notes": "Apply online or call (844) 224-5818, option 2.", "posters.agency": "Tennessee Department of Labor and Workforce Development", "posters.url": "https://www.tn.gov/workforce/general-resources/major-publications0/major-publications-redirect/posters-redirect/required-posters.html", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://www.tn.gov/workforce/employers/staffing-redirect/hiring-regulations/new-hire-reporting.html", "https://www.tn.gov/content/tn/workforce/employers/tax-and-insurance.html", "https://www.tn.gov/workforce/general-resources/major-publications0/major-publications-redirect/posters-redirect/required-posters.html" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "TX", "jurisdiction": "Texas", "deadline_days": 20, "deadline_text": "Within 20 calendar days of the hire date", "deadline_notes": "Electronic reports go out every 12 to 16 days.", "contractors": "yes", "contractor_notes": "The Office of the Attorney General's employer quick reference says the definition of employee was revised effective September 1, 2015 to include independent contractors.", "methods": [ "online", "electronic file", "fax", "mail", "phone" ], "reporting_name": "Texas Office of the Attorney General: New Hire Reporting", "reporting_url": "https://employer.oag.texas.gov/employerportal/s/new-hire-general-information", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Texas Workforce Commission", "ui_registration.url": "https://apps.twc.texas.gov/UITAXREG/security/logon.do", "ui_registration.notes": "Unemployment Tax Registration, TWC's free online service.", "posters.agency": "Texas Workforce Commission", "posters.url": "https://www.twc.texas.gov/programs/unemployment-tax/posters-workplace", "unconfirmed": [ "withholding_form" ], "source_urls": [ "https://www.twc.texas.gov/programs/unemployment-tax/posters-workplace" ], "source_kinds": [ "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "UT", "jurisdiction": "Utah", "deadline_days": 20, "deadline_text": "Within 20 days of the first day of work", "deadline_notes": null, "contractors": null, "contractor_notes": null, "methods": [ "online", "fax", "mail" ], "reporting_name": "Utah Department of Workforce Services: Report New Hires", "reporting_url": "https://jobs.utah.gov/UI/Employer/Public/NewHire/NewHireHandbook.aspx", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Utah Department of Workforce Services, Unemployment Insurance", "ui_registration.url": "https://jobs.utah.gov/ui/employer/Public/OSBR.aspx", "ui_registration.notes": "Choose \"Create a new UI account for my business\"; the page says you'll set up a user account before starting the employer registration.", "posters.agency": "Utah Department of Workforce Services (links to the Utah Labor Commission, unemployment insurance, federal and EEOC posters)", "posters.url": "https://jobs.utah.gov/employer/resource.html", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://jobs.utah.gov/UI/Employer/Public/NewHire/NewHireHandbook.aspx", "https://jobs.utah.gov/employer/resource.html", "https://jobs.utah.gov/ui/employer/Public/OSBR.aspx" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "VT", "jurisdiction": "Vermont", "deadline_days": 10, "deadline_text": "Within 10 days of the first day services are actually performed for compensation", "deadline_notes": "Employers filing more than 10 new hire reports must file electronically.", "contractors": "no", "contractor_notes": "When work is based on a contract rather than an employer-employee relationship, a new hire report is not required; the contractor reports their own employees.", "methods": [ "online", "fax", "mail" ], "reporting_name": "Vermont Department of Labor: New Hire Reporting", "reporting_url": "https://labor.vermont.gov/sites/labor/files/doc_library/C-63-New-Hire-Reporting-Requirements_0.pdf", "withholding_form.name": "Form W-4VT, Vermont Employee's Withholding Allowance Certificate (recommended, not required; without it the employer may use the federal W-4)", "withholding_form.url": "https://tax.vermont.gov/sites/tax/files/documents/W-4VT.pdf", "ui_registration.agency": "the Vermont Department of Labor", "ui_registration.url": "https://labor.vermont.gov/", "ui_registration.notes": "The Department of Labor's employer manual points new employers to its website for unemployment insurance registration, and lists Employer Account Registration at 802-828-4344.", "posters.agency": "Vermont Department of Labor", "posters.url": "https://labor.vermont.gov/node/2793", "unconfirmed": [], "source_urls": [ "https://labor.vermont.gov/sites/labor/files/doc_library/C-63-New-Hire-Reporting-Requirements_0.pdf", "https://labor.vermont.gov/node/2793" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "VA", "jurisdiction": "Virginia", "deadline_days": 20, "deadline_text": "Within 20 days of the hire or re-hire date", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Since July 1, 2020, new independent contractors (and former contractors paid again after at least 60 consecutive days without payment) must be reported within 20 days of the contract start.", "methods": [ "online", "electronic file", "mail", "fax" ], "reporting_name": "Virginia New Hire Reporting Center", "reporting_url": "https://vanewhire.stellarware.com/faqs", "withholding_form.name": "VA-4, Employee's Virginia Income Tax Withholding Exemption Certificate", "withholding_form.url": "https://tax.es.virginia.gov/sites/default/files/taxforms/withholding/any/va-4-any.pdf", "ui_registration.agency": "Virginia Employment Commission", "ui_registration.url": "https://www.vec.virginia.gov/node/382", "ui_registration.notes": "Register through iFile/iReg (Form FC-27, Report to Determine Liability).", "posters.agency": "Virginia Employment Commission", "posters.url": "https://vec.virginia.gov/required-posters-virginia-employers", "unconfirmed": [], "source_urls": [ "https://vanewhire.stellarware.com/faqs", "https://tax.es.virginia.gov/sites/default/files/taxforms/withholding/any/va-4-any.pdf", "https://www.vec.virginia.gov/node/382", "https://vec.virginia.gov/required-posters-virginia-employers" ], "source_kinds": [ "official", "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "WA", "jurisdiction": "Washington", "deadline_days": 20, "deadline_text": "Within 20 days of hire or rehire", "deadline_notes": null, "contractors": "optional", "contractor_notes": "The DSHS employer guide (publication 22-1190) says: we encourage you to report independent contractors (1099). Required reporting covers newly hired or rehired employees.", "methods": [ "online", "fax", "mail", "phone" ], "reporting_name": "Washington DSHS: New Hire Reporting", "reporting_url": "https://dshs.wa.gov/newhire", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "Washington Employment Security Department", "ui_registration.url": "https://esd.wa.gov/employer-requirements/unemployment-taxes", "ui_registration.notes": "ESD accounts are usually set up during the Business License Application.", "posters.agency": "Washington Department of Labor and Industries", "posters.url": "https://lni.wa.gov/forms-publications/required-workplace-posters", "unconfirmed": [ "withholding_form" ], "source_urls": [ "https://dshs.wa.gov/newhire", "https://lni.wa.gov/forms-publications/required-workplace-posters" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "WV", "jurisdiction": "West Virginia", "deadline_days": 14, "deadline_text": "Within 14 days of the date of hiring", "deadline_notes": null, "contractors": "yes", "contractor_notes": "Independent contractors are reported when payment for the services is $2,500 or more; the 14 days start at the earlier of reaching $2,500 in a year or signing a contract for at least that amount.", "methods": [ "online" ], "reporting_name": "West Virginia New Hire Reporting Center", "reporting_url": "https://wv-newhire.com/", "withholding_form.name": "Form WV/IT-104, West Virginia Employee's Withholding Exemption Certificate", "withholding_form.url": null, "ui_registration.agency": "WorkForce West Virginia (unemployment compensation)", "ui_registration.url": "https://workforcewv.org/businesses/unemployment-tax-information/navigate-the-unemployment-process/", "ui_registration.notes": "Apply online through the One Stop Business Portal (business4.wv.gov), which sends the application to WorkForce West Virginia, or email the Employers Initial Statement to uctaxunit@wv.gov. You then get an Employer Account Number.", "posters.agency": "West Virginia Division of Labor", "posters.url": "https://labor.wv.gov/required-posters", "unconfirmed": [ "withholding_form.url" ], "source_urls": [ "https://labor.wv.gov/required-posters", "https://workforcewv.org/businesses/unemployment-tax-information/navigate-the-unemployment-process/" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "WI", "jurisdiction": "Wisconsin", "deadline_days": 20, "deadline_text": "Within 20 days of the hire or re-hire date", "deadline_notes": "Electronic filers send two transmissions a month, 12 to 16 days apart.", "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Wisconsin New Hire Reporting Center", "reporting_url": "https://wi-newhire.com/faqs", "withholding_form.name": "Form WT-4 (Wisconsin Department of Revenue)", "withholding_form.url": null, "ui_registration.agency": "Wisconsin Department of Workforce Development, Unemployment Insurance", "ui_registration.url": "https://www.dwd.wisconsin.gov/uitax/", "ui_registration.notes": null, "posters.agency": "Wisconsin Department of Workforce Development (unemployment insurance poster)", "posters.url": "https://www.dwd.wisconsin.gov/ui201/b2201.htm", "unconfirmed": [ "contractors", "withholding_form.url" ], "source_urls": [ "https://wi-newhire.com/faqs", "https://www.dwd.wisconsin.gov/ui201/b2201.htm" ], "source_kinds": [ "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" }, { "jurisdiction_code": "WY", "jurisdiction": "Wyoming", "deadline_days": 20, "deadline_text": "Within 20 days after an employee is hired, re-hired or returns to work", "deadline_notes": "Electronic reporters send two transmissions a month, no more than 16 days apart.", "contractors": null, "contractor_notes": null, "methods": [ "online", "electronic file", "fax", "mail" ], "reporting_name": "Wyoming New Hire Reporting Center", "reporting_url": "https://newhire-reporting.com/WY-Newhire/instruct.aspx", "withholding_form.name": null, "withholding_form.url": null, "ui_registration.agency": "the Wyoming Department of Workforce Services (WYUI)", "ui_registration.url": "https://dws.wyo.gov/dws-division/workers-compensation/new-employers/", "ui_registration.notes": "One registration lets the Department of Workforce Services decide which workers' compensation and unemployment insurance coverage you need: on WYUI.wyo.gov, choose Employer Services, then Register New Business with DWS.", "posters.agency": "Wyoming Department of Workforce Services", "posters.url": "https://dws.wyo.gov/dws-division/labor-standards/forms-and-resources/labor-law-poster/", "unconfirmed": [ "contractors", "withholding_form" ], "source_urls": [ "https://newhire-reporting.com/WY-Newhire/instruct.aspx", "https://dws.wyo.gov/dws-division/labor-standards/forms-and-resources/labor-law-poster/", "https://dws.wyo.gov/dws-division/workers-compensation/new-employers/" ], "source_kinds": [ "official", "official", "official" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/bookkeeping/new-hire-reporting-requirements-by-state" } ] }