Mileage-heavy 1099 work
Bookkeeping for process servers and field contractors
Per-job pay, lots of driving and clients who pay late make cash flow hard to see. We track what you earn per job and what each mile costs.
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Matthew Coleman, QuickBooks ProAdvisor, accounting and finance degree. Cranford, NJ. Start with a free health check of your books. You get a quote after we review your books, before any work starts.
What to track
Each job with date, client and pay. Mileage with purpose. Fuel, tolls, parking and phone costs. Who has paid and who is overdue.
Spot the jobs that don't pay
A report by client, with miles driven, shows which accounts are worth the drive and which aren't.
1099s
If you receive 1099s, we match them to your books so the numbers agree at tax time. Thresholds and forms change, so confirm the current rules with your tax professional.
Profit per job and per mile
A job that pays little and takes an hour of driving can lose money. We record income, mileage and expenses for each job so a report shows pay per mile and per hour, and which accounts to keep.
Mileage records
Keep a log with date, start and end, miles and purpose. A log kept at the time is stronger than one rebuilt later. Ask your tax professional which method suits you.
Staying paid
Late payers add up. We track invoices and flag overdue accounts, and receivables follow-up can send reminders for you.
Related
- Process serving
- Bookkeeping for notaries
- Bookkeeping health check
- Bookkeeping guides
- Freelance hourly rate calculator
- Days sales outstanding calculator
General information, not legal or tax advice. Rules change; confirm with the agency, lender or your professional. Updated October 2026.
FAQ
Common questions
Can you set up mileage tracking?
Yes. We'll suggest a simple method that fits how you work.
Do you do payroll for a team?
Ask us. See the bookkeeping page for payroll and filings.
Can you chase unpaid invoices?
We track them and flag them. Collections are a separate matter.
Can you work with my invoicing app?
Usually, through exports or connections. Tell us what you use.
Do I need separate accounts for the business?
A separate bank account and card make bookkeeping far easier and more accurate.