Nonprofits, clubs and community groups
Bookkeeping for small nonprofits and community groups
A small nonprofit still has to show where the money came from and where it went. Clean books make reports to your board, donors and the state far easier.
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Matthew Coleman, QuickBooks ProAdvisor, accounting and finance degree. Cranford, NJ. Start with a free health check of your books. You get a quote after we review your books, before any work starts.
Donations, grants and restricted funds
Money given for a specific purpose has to be tracked separately from general funds. We set up the books so each grant or restricted gift has its own line, and your board can see what is available to spend and what is not.
Reports your board can read
We prepare a plain monthly report of income, spending and cash, along with a budget comparison if you have one, so volunteers who serve as treasurer and board members can follow the numbers without an accounting degree.
Annual filings
Tax-exempt organizations generally file an annual information return with the IRS, and New Jersey has its own charity registration rules for many groups. Requirements depend on your organization's size and type, so confirm them with the agencies or your adviser. We make sure the records they need are ready.
Related
- Partner or owner dispute
- Books that won't reconcile
- Bookkeeping health check
- Bookkeeping guides
- New Jersey bookkeeping by county
General information, not legal or tax advice. Rules change; confirm with the agency, lender or your professional. Updated October 2026.
FAQ
Common questions
Do you work with volunteer-run groups?
Yes. Many of our questions come from volunteer treasurers who need clean books handed to the next person.
Can you track grants separately?
Yes. We set up classes or accounts so each grant and restricted fund is visible on its own.
Do you file our IRS return?
We prepare the records. The return itself is prepared by you or your tax professional unless we agree otherwise in writing.
Excel workbook
Nonprofit Treasurer's Workbook
Record income and spending by fund, see what each restricted fund still holds, catch gifts that still need a thank-you letter, and give the board a one-page report.
See what is inside ($39) Try the free starter
Also in the Nonprofit Treasurer Bundle: 3 products for $65 instead of $87 separately.