Northeast · Pennsylvania
Bookkeeping for Pennsylvania small businesses
MCC Solutions provides online monthly bookkeeping, catch-up cleanup and filing support for small businesses in Pennsylvania, from our base in Cranford, NJ. Monthly bookkeeping starts at $450.
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Matthew Coleman, QuickBooks ProAdvisor, accounting and finance degree. Cranford, NJ. Start with a free health check of your books. You get a quote after we review your books, before any work starts.
Pennsylvania basics
What Pennsylvania businesses deal with
Pennsylvania's state sales tax rate is 6%. Philadelphia adds 2% for a combined 8%, and Allegheny County adds 1% for a combined 7%.
Pennsylvania has a patchwork of local taxes, and payroll is where it bites most. Each employee can have a different local tax, so clean payroll records matter.
Pennsylvania items we keep your books ready for
- Sales and use tax returns, including the added Philadelphia and Allegheny County rates
- Local earned income tax withholding for employees, which depends on where the employee lives and works
- State withholding and unemployment compensation reports
- The annual report that Pennsylvania entities, including LLCs, file with the Department of State
- Local business taxes in cities that charge them, including Philadelphia's
How it works
Remote, and upfront about it
The desk is in Cranford, New Jersey, and the work is done online. We do not have an office near you, and we say so up front. You get the same monthly bookkeeping, kept in software that belongs to you.
- You give us access to your accounting file and bank and card feeds
- We clean up past months if needed, with a written quote first
- Each month we categorize, reconcile and close by a set date
- You get monthly reports and a person to ask about them
Where in Pennsylvania
Major metros
We are a young firm and take a limited number of clients.
Beyond the books
Books show last month. Planning looks ahead
Records tell you where the money went. A business in Pennsylvania that is growing, carrying debt or running tight on cash also needs to know where it is going, and when a slow month will hurt.
Fractional CFO support is a few hours a month of senior financial attention instead of a full-time hire. It sits on top of your monthly books. For tax returns, audits or legal questions we work alongside your CPA or attorney, and we are not a CPA firm.
What that can include
- A budget and a monthly look at budget versus actual
- A rolling 13-week cash flow forecast, so a slow month is not a surprise
- A one-page dashboard of the five or six numbers you steer by
State filings
What the state expects from businesses in Pennsylvania
- Recurring state report
- Annual Report, filed with Pennsylvania Department of State, every year (required starting in 2025). Corporations file by June 30 each year. LLCs file by September 30 each year. Limited partnerships, LLPs, business trusts and professional associations file by December 31. Official page
- Income tax withholding
- Pennsylvania Department of Revenue. Register for employer withholding in myPATH with the PA Online Business Tax Registration. Official page
- Unemployment insurance
- Pennsylvania Department of Labor and Industry, Office of UC Tax Services. Register before your first payroll. Official page
- Free advising
- Pennsylvania Small Business Development Centers (PASBDC) offers no-cost advising to small businesses. Official page
We keep the books so these filings are easy to prepare from them, and we put the due dates on your calendar. Your tax professional or the agency has the final word on what applies to you.
Checked 2026-10-30 on the official pages linked above. Fees and forms change; general information, not tax or legal advice.
FAQ
Pennsylvania bookkeeping questions
Do you work with Pennsylvania businesses?
Yes, online. The desk is in Cranford, New Jersey, and the work is done online. We do not have an office near you, and we say so up front. You get the same monthly bookkeeping, kept in software that belongs to you.
What does monthly bookkeeping for a Pennsylvania business include?
Categorizing transactions, reconciling bank and card accounts, and monthly financial reports, in QuickBooks Online, Xero or another platform. Payroll and filing support can be added.
Can you catch up books that are months behind?
Yes. We bring the past months current and reconcile them first, then regular monthly service starts. You get the quote in writing beforehand.
What does a Pennsylvania company file with the state each year?
Annual Report, filed with Pennsylvania Department of State, every year (required starting in 2025). Corporations file by June 30 each year. LLCs file by September 30 each year. Limited partnerships, LLPs, business trusts and professional associations file by December 31. Check the agency's page for your own due date.
Do you handle Pennsylvania sales tax?
We can prepare the records and, where you give us access, prepare returns as an add-on. Pennsylvania's state sales tax rate is 6%. Philadelphia adds 2% for a combined 8%, and Allegheny County adds 1% for a combined 7%. We confirm the rate and filing schedule on your own state account first.
How much does it cost?
The smallest tier is $450 a month, and the price grows with transaction volume. A live estimate is on the bookkeeping page, and the written quote comes before work starts.
Official sources: Pennsylvania Department of Revenue and the Pennsylvania Department of State. Rates and rules change, so we confirm the current ones for your account before filing anything. This is bookkeeping, not tax or legal advice.
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