How to get an insurance proof of loss notarized online

Who signs, and which notarial act

The policyholder, and each named insured the insurer asks to sign. A spouse or co-owner in another place can join from their own device.

A jurat: you swear or affirm that the statements in the proof of loss are true, and the notary gives the oath on the video call.

Ask the recipient first

Only the person or office receiving the insurance proof of loss can say whether an electronic notarization works for them. Ask:

• Your adjuster: is there a deadline for the proof of loss, and must it be on your form?
• Do you accept a proof of loss notarized electronically, and do you want the PDF or a printed copy?
• Must every named insured sign?
• If you disagree with the amount, can I submit it with a note, or should I talk to you first?

The numbers are yours. The notary confirms who swore to the statement; the amounts claimed and the inventory are yours or your adjuster's. Swearing to a figure you know is wrong is a serious matter, so check the form with your adjuster or public adjuster before the session.

Doing it online, step by step

1. Get the insurer's form. Complete the amounts and inventory with your adjuster's help; leave the signature blank.
2. Watch the deadline. Book early enough to get it back before the insurer's date.
3. Book for each named insured. Each person who must swear counts as a signer.
4. Swear and sign on video. Show ID, take the oath, sign; the notary completes the jurat.
5. Send it on time. Upload or email the notarized PDF the way the adjuster asked, and keep a copy.

Mistakes that stop the session

Missing the deadline. Policies often set one; ask for an extension in writing if you need time.

Blank amounts. The notary won't fill them in, and a blank proof of loss may be rejected.

Only one spouse signing. If both are named insureds, the insurer may want both.

Treating notarization as approval. The notary doesn't review the claim; the insurer decides it.

What it costs

$50 for the session, plus $10 for each extra signer. Any other fee shows in the booking form before you confirm. If a witness is needed, a video witness can be added in the booking form at $40 each.

Open 7 am to 9 pm ET, every day, by appointment. Have a current photo ID, a device with a camera, and the unsigned PDF.

Signing from outside the U.S.? New Jersey allows it only when the document is for a U.S. court, agency or other U.S. entity, involves property in the U.S., or relates to a transaction substantially connected with the U.S., and signing isn't prohibited where you are (N.J.S.A. 52:7-10.10). Check your document.

Related

• Insurance proof of loss sworn statement
• General affidavits online
• Remote ink-signed notarization
• Every document we cover online

Other documents notarized online

• Bill of sale
• Child travel consent letter
• Lease
• Promissory note
• Gift letter
• Name change affidavit
• Residency affidavit
• Affidavit of identity
• Certification of trust
• Small estate affidavit
• Affidavit of domicile
• Lien waiver
• Release or settlement agreement
• Prenuptial agreement
• Letter of authorization
• Advance directive or health care proxy
• Passport consent form (DS-3053)
• 401(k) or pension spousal consent
• Affidavit of single status
• Certificate of incumbency
• Translator's certification
• HIPAA authorization
• Employment verification letter
• Beneficiary change form
• Separation agreement
• Personal guarantee
• Revocation of power of attorney

General information, not legal advice. We are not lawyers: we notarize, and we don't draft or explain documents. Whoever receives your document decides what it accepts, and we can't guarantee that any office or company will accept it. Updated November 8, 2026.