Supplier statement reconciliation in MYOB AccountRight

The steps in MYOB AccountRight

1. First run the Payables Reconciliation report (summary or detail) as of the statement date. If it shows an out-of-balance amount, fix that first: it means something hit the trade creditors account without going through a supplier bill.
2. Open Analyse Payables for the supplier and set the date to the statement date. This shows the open bills and debits behind that supplier's balance.
3. Compare each open bill and debit with the supplier's statement. Click through to a bill to check its date, amount and supplier invoice number.
4. Enter any missing bills, and apply supplier debits or overpayments to the bills they belong to, so open items match what the supplier shows.
5. Print or export the report for the month-end file once the balance agrees, or once the remaining differences are listed and queried.

The reconciliation itself, in any program

1. Get the supplier's statement for the period, ideally as a PDF or spreadsheet, and note its closing balance and date.
2. Run the supplier's balance in your books as of the same date (the report for your program is below).
3. Tick off every invoice, credit note and payment that appears on both. What's left over is the difference to explain.
4. Sort the leftovers: invoices on their statement you never entered, payments you sent that they haven't applied yet, credits one side is missing, and duplicates.
5. Fix only what's wrong in your books (enter the missing bill, remove a duplicate), and ask the supplier about the rest in writing.
6. Note the reconciled balance and date, and keep the statement with your workpaper for the month-end file.

Common reasons the balances don't match in MYOB AccountRight

• A payment entered as a Spend Money transaction instead of Pay Bills won't reduce the supplier's balance.
• Bills entered with the wrong date can sit in the wrong ageing column and look missing.
• Check the payables report date: it shows balances as of that date, not today.

Other programs

• QuickBooks Desktop
• MYOB Exo Business
• QuickBooks Online and Xero (general guide)

Sources

• MYOB Community: Payables Reconciliation report discussions
• AccountEdge (the U.S. edition of AccountRight) help: Payables Reconciliation [Summary] report

Menu names are from the software maker's help pages as of November 2026 and can change between versions. General bookkeeping information, not tax or legal advice.

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