Free tool
Short-term rental break-even occupancy calculator
Overview
Find the occupancy you need before the property makes a dollar of profit.
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Excel workbook · $29
Multi-Property Short-Term Rental Host Tracker
Know which property earns money, which months are slow and what rate you need.
See what is inside ($29) Free sample14-day full refundShare
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How it works
How it works
Each booked night contributes the nightly rate plus its share of the cleaning fee, less the platform fee, the cleaning cost for the stay spread over the average stay, and any per-night costs. Break-even nights are the fixed monthly costs divided by that contribution, and break-even occupancy is those nights divided by the nights available. Local occupancy taxes and licensing differ by city and state and are not included.
Want a second pair of eyes on your books? A free bookkeeping health check.
FAQ
About this calculator
What are fixed costs?
Costs that stay the same whether or not the property is booked, such as mortgage or rent, insurance, internet and subscriptions.
Why does stay length matter?
Cleaning costs and fees come once per stay, so shorter stays spread them over fewer nights.
Does this include taxes?
No. Occupancy taxes and licensing rules differ by place. Ask your local authority.
Is anything saved?
No. The math runs in your browser and nothing you enter is sent to us.
Related: airbnb nightly rate for profit target calculator, short term rental break even occupancy explained, short term rental host tracker. See all free tools. More free tools: W-9 Tracker & Request Emails, Quarterly Estimated Tax Helper, Cap rate calculator, or see all free tools.
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General information, not tax or legal advice. How we write and check our tools.
Excel workbook
Multi-Property Short-Term Rental Host Tracker
Know which property earns money, which months are slow and what rate you need.
See what is inside ($29) Try the free starter
Also in the Short-Term Rental Host Bundle: 4 products for $75 instead of $101 separately.
Tallyfinch
Books you keep on your own computer
Tallyfinch does invoices, bills, bank import, reconciliation and the main reports, in a file you own. $99 once, then $5 a month for updates; the app keeps working if you stop the plan. It does not do payroll or sales tax filing. The free download records up to 60 entries.
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