What a surety bond is
A surety bond is a promise to the state that you will carry out notary duties properly. If someone suffers a loss because of your wrongful act and makes a valid claim, the bond company may pay, and then it expects to be repaid by you. The bond mainly protects the public.
Some states require a bond as a condition of the commission, and some do not.
Ask the commissioning office what bond amount is required in your state. The amount differs from place to place, so confirm it with the office.
What E&O insurance is
Errors and omissions insurance covers you for certain mistakes you make in your notary work. It may pay for legal defense and settlements up to a limit. It usually does not cover intentional wrongdoing. This coverage is optional in most places, but many notaries buy it.
Policies differ, so read the limits, exclusions and conditions.
Some policies cover only the named notary, and some extend to employees. If you hire helpers or share a business, ask about that.
A claims-made policy covers claims reported while the policy is active, so continuous coverage matters. Dropping coverage can leave old work uncovered.
Key differences
A bond protects others and you repay the bond company. Insurance protects you and the company absorbs the cost, subject to deductibles and limits. A bond is often tied to the commission term. Insurance may be annual or multi-year.
A bond does not defend you from a lawsuit in most cases. E&O may help with defense costs.
Ask an insurance agent to walk through two realistic examples, like a wrong certificate and a missing ID check, and how each policy would respond.
What neither covers
Neither usually protects against fraud you commit, against practicing law without a license or against injuries or property damage, such as a car accident while traveling. General liability or auto policies deal with those risks. Cyber coverage might matter if you keep electronic records.
Ask an insurance agent about the full set of risks in your work.
Keep proof of coverage on your phone. Some signing companies ask for it before they send you work.
How to choose
Compare coverage limits, deductibles, whether the policy covers past acts, and how claims work. Ask whether remote notarization or loan signings are covered. Check that your employer's insurance, if any, covers you personally.
Do not choose purely on price. A cheap policy with narrow coverage may not help when you need it.
When to report problems
If you make an error or learn of a possible claim, tell your insurer promptly, even if the matter seems small. Late notice can reduce coverage. Document what happened and avoid admitting fault to the other party before you consult the insurer.
Review the policy each year. A notary who adds loan signings or remote work should check that the policy still fits.
Common questions
Do I need E&O insurance if I have a bond?
They do different jobs. Many notaries carry both, but it depends on your state and work.
Does my employer's coverage protect me?
Maybe not. Ask in writing what is covered and whether it applies to you personally.
More notary guides
- Owner's vs. Lender's Title Insurance: Two Policies, Two Jobs
- Notarizing Copies of Documents: What Is Allowed
- Do You Need a Notary for a Lease Agreement?
This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation.