I-9 and E-Verify Records Kit: Hire Tracker Workbook, State Requirement Checklist, I-9 Retention and Audit Checklist, and Remote Hire Authorized Representative Guide

Who it is for

Small business owners, office managers and bookkeepers who hire employees, use or may need E-Verify, or hire people who work far from the office.

Not the right fit if

Not immigration or legal advice and not an E-Verify account; your company creates its own E-Verify cases. Where a state's page didn't state a rule, the kit lists it to look up with where to check.

Why it is different

• Federal rules quoted from uscis.gov and e-verify.gov, state rules from each state's own statute, legislature or agency pages, checked November 2026.
• Puts a state on the look-up list when no official page we opened stated a rule, instead of guessing.
• The workbook counts business days around your holidays and dates retention as the later of 3 years after hire or 1 year after the last day.

What is inside

• I-9 and E-Verify hire tracker (Excel). One row per hire: start date, Section 1 and Section 2 dates, the 3-business-day deadline, E-Verify case date, reverification and retention end date, with alerts and each state's rule.
• Start here. The six federal rules the kit uses, quoted from USCIS and E-Verify, and your first hour.
• State requirement checklist. The questions that decide whether E-Verify applies, and each state's rule, effective date and penalty as confirmed on its official pages.
• I-9 retention and audit checklist. The USCIS retention rule with worked examples, a yearly self-audit checklist, an audit log and a retention end log.
• Remote hire authorized representative guide. What a representative does and what stays with you, a timeline, a hand-off sheet and a visit log.