Sick Leave and PTO Accrual Tracker: Accrual Workbook by State, State Rules Checklist, Leave Request and Record Log, and Policy-Writing Worksheet

Who it is for

Small business owners, office managers and bookkeepers who track paid sick leave or PTO by hand and need each employee's balance under their state's accrual rule.

Not the right fit if

Not a payroll system or a legal review of your policy; city and county sick leave laws can add rules, and where a state's page didn't say, the kit lists it to look up.

Why it is different

• Covers all 50 states and DC from each state's labor agency or statute site, checked November 2026, and leaves a state blank rather than guess.
• Handles employer-size rules, accrual caps versus use caps, waiting periods and rules that start later, such as Connecticut's January 1, 2027 date.
• The workbook's accrual preview matches the free online calculator rule for rule.

What is inside

• Sick leave accrual tracker (Excel). State rule picker, an employee list with hours earned, used and available, a pay-period hours log, a first-year accrual preview and the state rules it reads.
• Start here. How accrual, yearly limits and waiting periods work, the rates states use, front-loading, and what isn't confirmed.
• State rules checklist. What to confirm before you set up tracking, and every state's status, accrual rate, yearly limit and waiting period with its official link.
• Employee leave request and record log. A leave request form and a running record of hours worked, earned, used and the balance for one employee.
• Policy-writing worksheet. The decisions a written sick leave or PTO policy needs, with starting-point wording labelled to check against state law.