Sole Proprietor Tax-Time Organizer: Gather Income, Expenses, Mileage and Documents for Your Preparer

Who it is for

Freelancers, sole proprietors and gig workers who hand their records to a tax preparer each year.

Not the right fit if

You want your tax calculated or filed: this organizes records for your preparer and does neither.

Why it is different

• It flags 1099s that do not match your own records, which is a common cause of notices.
• It leaves every tax decision to your preparer: it computes no tax and no depreciation.
• A filled example for an invented freelance designer and a blank copy with working formulas.

What is inside

• Start Here. Purpose, which cells to fill in and what the organizer is not.
• Setup. Tax year and a few questions about your year, such as home office, vehicle and employees.
• Income. Income by client or platform, the 1099 you received against your own records, and any differences.
• Expenses. Common business categories by month, with totals.
• Vehicle. Business, commuting and other miles, with the mileage rate entered by you.
• Home Office. Office area against total area, home costs and the prorated amount, shown for your preparer.
• Assets. Equipment bought this year with the business-use percentage, for your preparer to decide how to treat.
• Estimated Payments. Payments made during the year and the usual due dates as reminders.
• Documents Checklist. Over thirty items to gather, marked have, need or not applicable, with percent complete.
• Summary for Preparer. One printable page with income, expenses, profit, miles, home office percentage, payments and open items.
• Checks. Gaps and items to review.