Excel workbook
Owner-Operator Trucking Tracker: Loads, Cost Per Mile, Fuel and Miles by State
Know your cost per mile, which loads pay, who owes you and the miles and gallons by state for your quarterly return.
$39 one time · 14-day full refund · example and blank copies · download link by email
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Browse the storeWho it is for
Owner-operators and small fleets of one to five trucks.
Not the right fit if
You want your fuel-tax return filed or real rates supplied: you enter the rates yourself. Built for up to five trucks.
Why it is different
- It starts from cost per mile, so you can see which loads actually pay.
- The fuel-tax worksheet uses a rate table you fill in from the official source, so the numbers are yours to confirm.
- A filled example with three invented trucks and a blank copy with all formulas working.
What is inside
- Start Here. How to use it and the limits.
- Setup. Trucks, fixed monthly costs, target profit per mile and a fuel-tax rate table that you fill in from the official source.
- Loads. Up to 400 loads with miles, revenue, deadhead percentage and profit per mile, flagged against your target.
- Fuel. Fill-ups by truck and state.
- Mileage by State. Miles by state and a quarterly worksheet of net taxable gallons and net tax by state, using your rates.
- Expenses. Maintenance, tires, tolls, scales, insurance, permits and more.
- Cost Per Mile. Monthly cost per mile by truck, with a chart.
- Receivables. Unpaid loads grouped by age.
- Quarter Summary. Revenue, miles, fuel and costs by quarter.
- Checks. Flags mismatched miles, missing states, unknown trucks and similar problems.
A look inside
Example data, real formulas
Get it
Owner-Operator Trucking Income, Expense and Fuel-Tax Log
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Uses the email and terms box above. You get the same download link by email.
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Delivered as a zip with a filled example and a blank copy. Built for Excel, tested in LibreOffice; it should open in Google Sheets but not every feature is tested there. For one business, your own use. General information, not accounting, tax or legal advice. A worksheet to help you prepare. It contains no real fuel-tax rates in the blank file; the example file uses invented placeholder rates. Confirm every figure and rate against the official forms and instructions. Not tax, legal or accounting advice. Tested by recalculation and by checking sample figures; not opened in every version of Excel. Payment is handled by Stripe. If a file will not open or something looks wrong, reply to your order email and we will make it right.
Ways to get it
Just this kit, or more
Membership
$29 a month
Every kit and document pack in the store, including new ones. Cancel any time.
See the membershipQuestions
Common questions
What do I get and how is it delivered?
The Owner-Operator Trucking Tracker as two Excel files in one zip: a filled-in EXAMPLE so you can see every tab working, and a BLANK copy for your own numbers, plus a README. The download link arrives by email after payment.
Will it open on a Mac, Google Sheets or my phone?
Built for Excel and tested in LibreOffice, which runs on Mac and Windows; it should open in Google Sheets, but not every feature is tested there. Phone spreadsheet apps are not tested. If a file will not open or something looks wrong, reply to your order email and we will make it right. If it is not right for you, email us within 14 days of buying for a full refund.
Is this legal or tax advice?
No, it is not tax, legal or accounting advice. Confirm every figure and rate against the official forms and instructions.
Is it the right fit for me?
It is made for owner-operators and small fleets of one to five trucks. Skip it if you want your fuel-tax return filed or real rates supplied: you enter the rates yourself.
Free starter
Try a free one-tab version first
A small working Excel file with the same kind of math, filled with made-up example numbers you can type over. We send one confirmation email, and no series follows.
Rather hand it off?
We can keep the books for you each month
If tracking this yourself is more than you want to take on, we do monthly bookkeeping in QuickBooks, Xero or Excel. Tell us what you use and what is behind, and we reply with a written quote after a short review of your books. No obligation.
Get a bookkeeping quote Free books health checkPrefer to keep it yourself but want a hand getting started? Book a 45 minute setup session ($65).
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